Chief Financial Officer

TOIYABE INDIAN HEALTH PROJECT

OFFICIAL POSITION DESCRIPTION

CHIEF FINANCIAL OFFICER

Program: Fiscal Salary: $130,564 – 175,857

Supervisor: Chief Executive Officer (CEO) Salary Range: 30

FLSA Status: Exempt Non-Exempt Position Type: Regular Full-Time

TIHP Board Approved: 3/04/2022

POSITION DESCRIPTION

Responsible for the financial management and overall fiscal administration of Toiyabe Indian Health Project.
Primary responsibility is the overall management of all federal, state and county contracts including completion of all cost reporting requirements in accordance within each funding agency’s policy.
Responsible for the internal budget formulation and monitoring of the Project’s operations, payroll, budget endorsements and fiscal control. In addition, all financial training and technical assistance to member tribal programs will be accomplished by the Fiscal Department. Other duties as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assures that management of all the financial affairs of Toiyabe Indian Health Project (TIHP) is effective and efficient and in accordance with accounting and governmental standards
• Assures proper internal accounting controls at all clinic sites.
• Supervises all payroll and property functions.
• Coordinates and provides financial technical assistance to all clinic sites.
• On-going monitoring of the financial components of all contracts/grants and prime liaison on financial affairs with funding sources.
• Development and monitoring of all budgets (state, federal and private funding sources) including development of timely reports for submission to all funding agencies.
• Direct supervision of fiscal department staff.
• Prepares regular financial reports to the CEO, Finance Committee and TIHP Board of Directors.
• Supervises budgets and prepares all proposals for the development of TIHP and the coordination, compilation and development of budgets for subcontractors.

1 | P a g e

• Directs fiscal staff in the preparation and submission of cost reports and the maintenance of policies and procedures for effective financial management.
• Coordinates and solicits annual audits of TIHP.
• Responsible for preparation and timely submittal of cost reports and annual tax returns.
• Develop and maintains the Fiscal Policy and Procedure Manual in a timely manner.
• Assures sufficient insurance coverage for TIHP, conducting periodic reviews.
• Performs other job-related duties as assigned.

REQUIRED EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES:

• Four-year degree from an accredited college or institution in accounting, financial management, business administration with a concentration in accounting or financial management, equivalent experience may be considered.

• Minimum four years of supervisory experience in financial management, budget formulation and monitoring, and fund-accounting.

• Experience in Tribal or non-profit fiscal management, i.e., governmental accounting.

• Proficient in computerized accounting and spreadsheets, cost accounting and analytical methods.

• Must be sensitive and possess an awareness and keen appreciation of Indian traditions, customs, and socioeconomic needs of the Indian community.

• Cardiopulmonary resuscitation (CPR) certified or obtain within three months of hire.

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES:

• Completion of a Masters of Public Administration (MPA), Masters of Business Administration (MBA), or Certified Public Accountant (CPA) certification.
• Bi-Lingual/Spanish Speaking

ALL TIHP EMPLOYEES ARE EXPECTED TO:

• Provide the highest possible level of service to clients.
• Promote teamwork and cooperative effort among employees.
• Abide by all immunization and infection control policies.
• Maintain safe practices.
• Abide by the current and future TIHP Policies and Procedures, as they may from time to time be updated.

2 | P a g e
Toiyabe Indian Health Project Inc. – Position Description
Chief Financial Officer

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Sitting / Mobility: Approximately 20% of time is spent working at a desk. Balance of time (approximately 80%) is spent moving around work areas. Communication: Ability to effectively communicate with co-workers, patients and members of outside agencies, in person, by telephone, and by email. Vision: Ability to view medical records, effectively use a computer screen and interpret printed materials, memos, and other appropriate paperwork. Lifting / Carrying: Ability to occasionally lift and/or move objects weighing up to 60 pounds. Stooping / Kneeling: Ability to provide patient care, access files/stock supplies in low cabinets and shelves. Reaching / Handling: Ability to use hands to finger, handle, or feel; reach with hands and arms, input information into computer systems and retrieve and work with appropriate paperwork, equipment, and supplies. Office equipment including, but not limited to computer, telephone, calculator, copiers, and fax. Work is performed in a medical office/clinic environment, with continuous contact with other staff and the public.

EMPLOYMENT INFORMATION

INDIAN PREFERENCE: Preference may be given to qualified Native American Indians according to the
Indian Preference Hiring Act, CFR 25 USC 472. Other than Toiyabe Indian Health Project, Inc. adheres to all provisions of the Equal Employment Opportunities Act.

EQUAL OPPORTUNITY EMPLOYER: TIHP does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non- membership in any employee organization, except as allowed by Federal and/or Tribal Law.

NOTICE OF DRUG-FREE WORKPLACE ACT REQUIREMENT: TIHP is committed to maintaining a drug free and alcohol free workplace. TIHP believes that a healthy, productive workforce free from the effects of drugs is very important to all employees and patients. Substance abuse is incompatible with the health, safety, efficiency and success of TIHP.

HIPAA Health Insurance Portability and Accountability: This act was enacted to deal with these main areas with regard to patient information. Uses and Disclosures for Treatment, Payment, and Health Care
Operations (45 CFR 164.506) are also covered under this act. HIPAA

• Security of Private Health Information
• Standards of Electronic Transactions
• Privacy of individually identifiable health information
• Ready access to treatment and efficient payment for health care, both of which require use and disclosure of protected health information, are essential to the effective operation of the health care system. In addition, certain health care operations—such as administrative, financial, legal, and quality improvement activities—conducted by or for health care providers and health plans, are essential to support treatment and payment.

DRIVING RECORD: Employees must have a valid Driver License and be insurable under THIP’s vehicle insurance program.

BACKGROUND CHECKS: All employees must be able to pass a background check per Toiyabe's Background
Check Policy.

Toiyabe Indian Health Project is an At-Will Employer. Either the employee or TIHP can terminate the employment at will, without advance notice, at any time, with or without cause.

3 | P a g e
Toiyabe Indian Health Project Inc. – Position Description
Chief Financial Officer

EMPLOYEE RECEIPT AND ACKNOWLEDGEMENT

I have received a copy of this approved position description. The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The Board of
Directors reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change. I have discussed any questions I may have about this position description prior to signing this form.

Employee Signature: Date:

Supervisor Signature: Date:

HR Representative Signature: Date:

This acknowledgment will be placed in the employee’s personnel file and copy given to employee.

4 | P a g e
Toiyabe Indian Health Project Inc. – Position Description
Chief Financial Officer

Job Type: Full-time

Pay: $130,564.00 - $175,857.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Bishop, CA 93514 (Preferred)

Ability to Relocate:

• Bishop, CA 93514: Relocate before starting work (Preferred)

Work Location: In person